As we ramp up for a busy Sertoma Summer of Service (how have we never branded this?!?), there are a few housekeeping items that I always like to remind our clubs about so that they’re thinking ahead. I want to gently remind you that these are just recommendations, things for you to ponder, and are not mandates or requirements coming from headquarters. You know your club, your members and your service work best. There are some things you legally must do – like file your taxes and keep your club in good standing with Sertoma International – but beyond that, we want to empower your club to make sound, fiscally responsible decisions that make sense for what you do!

With that in mind, here are some things to consider for your to-do list this season:

• Do we have the coverage we need? Review your insurance policies. A good place to start is the Sertoma Insurance Program manual and the accompanying Special Events Scenarios appendix. Does the insurance policy cover everything you need for what you’re doing? Reach out to our contact (see page 3) to ask questions. Your event or program may require additional coverage, whether it be through the Sertoma provider or another local partner.
   
• Does your club sell or serve alcohol to the public? If you answered yes, consider taking steps to educate your members. Because this can create potential liability for your club, Sertoma’s insurance provider requires that clubs with events protected under the insurance program train members and volunteers on responsible service practices and applicable guidelines. Requirements can vary by state and local jurisdiction, so it’s important to understand the laws in your area. We encourage clubs to contact the state/province agency responsible for alcohol regulation for guidance. In many locations, cities, counties, states or provinces may offer free or low-cost training programs that can benefit your members. For clubs in areas without these resources, programs such as TIPS and ServSafe can provide valuable training alternatives. Note, even if your event in insured by another insurance policy, it is still recommended that you consider responsibly training your members and volunteers.
   
• Does your club work directly with minors and/or vulnerable adults? If so, consider requesting background checks for members, volunteers and paid staff who will directly interact with minors and vulnerable adults at club-supported functions. This may include things like camps, Serteen Clubs, kids’ sports leagues, scouting and more. The Federal Bureau of Investigation (FBI) and Canadian Royal Mounted Police (RCMP) provide the most comprehensive databases, covering all federal crimes and a majority of state/province records, though some lower-level offenses may not be included. Additional background check options are available through state/province, local and private providers. Clubs should consult an attorney to determine whether background checks are necessary and what type is most appropriate.

And if you have questions, don’t forget that we’re here to help! You can reach out to our staff, and if you don’t know where to start, contact us at infosertoma@sertoma.org or (816) 333-8300, and we will get you routed in the right direction. Sertoma’s Member Corner on Facebook is also a great place to reach out to your fellow members and staff to ask questions.